Contracts & Documents
Check out all the documents you need to prepare.
We collect your personal data needed for your contract. Below you can find all the necessary information about your contract, the contract template itself, and other necessary documents, including those concerning health insurance packages and signing up for benefits.
Contracts
There are two available options for signing your contract: in person at our Krakow office or by post.
If you have chosen the option to sign documents by post: in the package along with the documents, you will find a prepared and addressed envelope in which you should place the signed documents. If it is necessary to provide the recipient’s contact details, please use the following: Office Team; Phone number: +48 604 492 009
- Please fill in the form with the required details for the contract of employment: PL form / ENG form.
- Please prepare and send us the following documents at newcomers@virtuslab.com– Certificate of employment from the previous employer/s (if you are working on the employment contract currently, you’ll receive the document in the 1st week since leaving your current job). – University diploma. (If you aren’t a university graduate, please send us a document confirming your high school/technical/professional school graduation).
- Let us know at newcomers@virtuslab.com if you are going on leave in the near future. If so, we will wait with sending the contract.
- Before you start, we ask you to have a pre-employment medical check. We will prepare a referral for occupational medicine examinations for you. You can take the occupational medicine tests at the Saltus medical facilities, in one of these clinics in Poland. We will forward your telephone number to the insurance company, the operator will contact you in the upcoming weeks to arrange the appointment. Saltus may ask you about the company’s name and NIP number, please use Luminis as a company name and the NIP: 5170308981.
- You will also need to pass workplace health & safety training. We will send you an email with the invitation. Training is available online, on the platform. Please remember to pass it before the start day at VirtusLab or first thing in the morning on your first day, but before starting your duties.
We ask you to complete a form depending on the type of contract that you choose (Contract of employment) – please check the correct tab.
Additionally:
– For non-EU citizens
Employees from foreign countries have to apply for work and residence permits first or change existing permits according to the changing employer. Please send us your current permit and other documents confirming your residence /work.
– For EU citizens
To sign the contract we need your passport number or PESEL (a Polish personal identity number). We ask you to complete the appropriate questionnaire in the contract tab, there you can provide a PESEL or passport number.
Other Documents
You can browse and sign up for the chosen benefits through the Benefits page.
Choose your work equipment through the Work equipment page or here via the below form.
– for non-technical positions – meaning our Operational Team positions (People & Talent Acquisition, Office, Infrastructure, Finance, Payroll & HR Administration)
Please read the Information Security Policy. It contains important information about the rules and policies for using our equipment.
You can browse and sign up for these benefits through the Benefits page or here via the same form.
If you’d like to know more about what the Multikafeteria is and services it provides, read more here.
If during occupational medicine examinations, it turns out that you need prescription glasses for work, VirtusLab will provide you with a refund of up to 385.00 PLN.
Corrective glasses refund – applies to every type of contract signed.
To apply for a refund, please send the following documents via email to newcomers@virtuslab.com:
– a medical certificate (from an eye doctor) about the necessity of wearing glasses
– a signed copy of the application form. You can find a template here.
– an invoice for purchased glasses/contact lenses issued in your name
If your private bank account number differs from the one to which you receive the salary and you want us to transfer money to this account, remember to inform us about the adequate number.
We have created an appropriate Privacy Policy from which you can find out what data we process and what rights you have according to the GDPR.
Q&A
Do you have any doubts? Let’s see if we have answers to your questions!
There are two available options for signing your UoP/CoE contract: in person at our Krakow office, or by post.
Kraków Headquarters
Virtus Lab Sp. z o.o.
ul. Szlak 49
31-153 Kraków, Poland